CAVR-ACRB Regulations

MEMBERSHIP

Membership fees are due and payable on the individual's anniversary date of initial membership.
Members who are 30 days in arrears will be contacted by the secretary or Membership Registrar. Members who are 60 days in arrears will be dropped from the membership database.

CERTIFICATION

Active members of Canadian Administrators of Volunteer Resources (CAVR) who have achieved certification and re-certification are entitled to use the designation CAVR - Certified Administrator of Volunteer Resources.
Certification is professional recognition of the achievement of specific standards of competence, as set out by the Certification committee of the Association and ratified by the CAVR Board of Directors. The following criteria will have been met by the successful candidate:

Active membership in CAVR.
Responsibility for the management of volunteer resources for a minimum of three (3) years.
Completion of fifty (50) hours of workshops and/or course study in professional development within the last three (3) years.
Written philosophy statement relating to the field of volunteer management.
Written and/or oral demonstration of knowledge and experience in administration of volunteer resources.
Payment of the certification fee.

RE-CERTIFICATION

Certification is valid for a period of three years, then it must be renewed. These criteria are as follows:

Active membership with CAVR.
20 hours of continuing education every 3 years.
Awareness of current challenges in the field of administration of volunteer resources.
Application / Re-certification Fee.

ANNUAL CONFERENCE AND ANNUAL GENERAL MEETING

Duties of the Conference and Annual General Meeting Planning Committee Chair
- The CAVR Conference Chair shall be appointed by the Executive and ratified by the Board in consultation with provincial/national/international body involved in co-sponsoring the conference.
- Conference Chair shall have attended at least one CAVR conference.
- Conference Chair shall liaise on an ongoing basis with the designated CAVR Executive member.
- Conference Chair shall be a Certified Administrator of Volunteer Resources (CAVR) or working towards certification.
Conference Chair shall present a projected conference budget to the CAVR Executive. The Board prior to the release of any conference seed money shall then ratify the budget.
Conference Chair shall ensure that the Certification Chair approves the professional development component of the conference.
The experience and skills of many CAVR members are a recognized and valuable educational resource. The Conference Chair shall make every effort to encourage members as conference presenters/facilitators.
The Conference Chair will ensure that the Annual General Meeting and Certification ceremonies of the Association are planned as important components of the overall Conference.

NOMINATIONS

The Chair of the Nominating Committee shall be the immediate Past President of the Association.
The Chair of the Nominating Committee shall appoint 3 active members to the Committee. There shall be no more than one member from any province.
The Nominating Committee shall notify the active membership, at least 90 days prior to the Annual General Meeting, of the request for names of active members to be nominated as proposed directors.
Membership on the Nominating Committee precludes an individual's eligibility for nomination as a director of the Association.
Any active member may be nominated in accordance with Article 2
a) of the By-laws.
Any nominee may let his/her name stand for one position only.
Nominations shall include:
7.1 Written consent of the nominee to stand for election to the office for which she/he has been nominated.
7.2 Written resume of the nominee to accompany the nomination.
7.3 An optional letter of support from the nominee's employer/supervisor assuring personal and financial support to the nominee and an awareness of the responsibility of office.
Nominations shall close 60 days prior to the Annual General Meeting.
When two (2) or more persons present their candidacy for the same office, the Chair of the Nominating Committee shall forward their resumes along with the nomination documents to the Election Committee.
The Chair of the Nominating Committee shall submit a written report of recommendation to the Election Committee.

ELECTIONS

The Election Committee shall notify the membership of an election and post the resumes of each candidate not less than thirty (30) days prior to the Annual General Meeting.
The Election Committee shall prepare ballots to be circulated to and voted on by the active members at the Annual General Meeting.
Absent active members may vote by proxy. Proxy votes will be counted after the standing vote.
The members of the Election Committee at the Annual General Meeting shall tabulate the result of the ballots.
The Chair of the Nominating Committee shall announce the slate of elected directors at the Annual General Meeting.
In the event of a tie for any one position, the Nominations Chair shall conduct an election by ballot at the Annual General Meeting. The President of CAVR shall vote only in the case of a tie for any one position.

DEFINITION

Reasonable Expense, as indicated in the By-laws, is expenses incurred by a director in the performance of his/her duties on behalf of the Association. In the determination of the Board of Directors, these expenses are held to be reasonable and must be supported by receipts.

DUTIES OF OFFICE

PRESIDENT

He/she shall be the chief executive officer of the Association. He/she shall preside at all meetings of the Association, of the Board of Directors and the Executive Committee. He/she shall be responsible for the general active management of the affairs of the Association and ensure prompt communications to the general membership. He/she shall be the custodian of the seal of the Association. He/she shall see that all orders and resolutions of the Board of Directors are carried into effect. He/she shall transfer responsibility at the end of term of office.

IMMEDIATE PAST PRESIDENT

He/she shall attend all Executive, board and General meetings. He/she shall be the Chair of the Nominating Committee. He/she shall be the resource person of the board. He/she shall be responsible for the Archives. He/she shall ensure orientation for new/incoming Executive members. He/she shall transfer responsibility at end of term of office.

FIRST VICE PRESIDENT

He/she shall attend all Executive, Board and General Meetings. He/she shall assume the duties of the President in the president's absence. He/she shall Chair the Strategic Planning and Certification Committees. He/she shall transfer responsibility at end of term of office.

SECOND VICE PRESIDENT

He/she shall attend all Executive, Board and General Meetings. He/she shall assume responsibility for the professional development of the membership of the Association and act as the Conference liaison to the Executive. He/she shall assume responsibility for the collation of the Annual Report. He/she shall assume responsibility for chairing the Public Relations Committee. He/she shall transfer responsibility at the end of term of office.

TREASURER

The President and/or the Board of Directors appoints the treasurer to have the custody of the funds and securities of the Association. He/she shall keep full and accurate accounts of the assets, liabilities, receipts and disbursements of the Association in the books belonging to the Association. He/she shall deposit all monies, securities and other valuable effects in the name and to the credit of the Association in such chartered bank or trust company. Or, in the case of securities, in such registered dealer insecurities as may be designated by the Board of Directors from time to time. He/she shall disburse the funds of the Association as may be directed by proper authority taking proper vouchers for the disbursements. He/she shall render to the President and Directors at the regular meetings of the Board of Directors, or whenever they may require it, an accounting of all the transactions and a statement of the financial position of the Association. He/she shall present the proposed budget, previously approved by the Board of Directors to the active membership at the Annual General Meeting for ratification. He/she shall transfer responsibility at the end of term of office.

SECRETARY

The President and/or the Board of Directors appoints the secretary, to carry on the affairs of the Association, by attending all meetings and acting as clerk. He/she shall record all votes, minutes and motions of all proceedings. He/she shall give or cause to be given notice of all meetings of the members and of the Board of Directors, and shall perform such other duties as may be prescribed by the President or Board of Directors, under whose supervision he/she shall be. He/she shall transfer responsibility at the end of term of office.

DIRECTORS

In accordance with Article 36. of the By-laws, the Directors may appoint committees whose members will hold their offices at the will of the Directors. The Directors shall determine their duties. Committee members shall receive no remuneration for serving as such but are entitled to reasonable expenses incurred in the exercise of their duty which been approved by the Directors.

Date of last revision: March 2004
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